PreK and EEC Definitions and Clarifications for Reporting

PreK and EEC Definitions and Clarifications for Reporting

Updated 10/12/2021

GJO

August 3, 2020

Karyn, Stacie, Margaret, Gloria



Rule 2600 PreK Education:
(1) Average Daily Membership (ADM). Average daily membership is defined in accordance with 16 V.S.A. § 4001(1). A district of residence may include within its average daily membership any prekindergarten child for whom it has provided prekindergarten education or on whose behalf it has paid tuition pursuant to this section.
(5) Full-time Equivalent for Prekindergarten. For purposes of ADM, a full-time equivalent for prekindergarten is defined as ten hours of prekindergarten education per week for 35 weeks annually.

Rule 2603. Access to Prekindergarten Education
(1) Each prekindergarten child whose parent or guardian enrolls the child at the child's district of residence is entitled to no less than ten hours per week for 35 weeks annually of publicly funded prekindergarten education at an available pre-qualified prekindergarten education program operated by a public school or private program


Policy and Procedure for EEC


Students under Evaluation - This is for students whom we receive a Special Ed referral for and need to have a Special Education Evaluation. This process can take up to 60 days.
If a child meets eligibility guidelines they would then be on an Individual Education Plan (IEP).  If the student is not eligible they should be exited from EEC.
Entry Code = 111111 Under Evaluation

SLDS Report? No

Students under 3 Years Old -  These are children coming into our program who have been receiving services from Children’s Integrated Services/Early Intervention (CIS/EI).
They may or may not continue to need services and the school district determines “Potential Eligibility.”
If not eligible, they may still enroll in the program as a general education student in one of our classrooms or in a CPP. 
We need them in the system (Goal View) so we can hold meetings within the time frame of transition which is within the 6 month window before their 3rd birthday to determine eligibility. 

Entry Code = GV GoalView
SLDS Report? No - We do not report students under 3.

Students receiving services less than 10 hours per week- This is for students who are eligible for Special Education services but do not want to enroll in a preschool classroom.
Parents may choose to bring them in for 1:1 Clinic services. These services tend to be 1-3 hours a week, well under 10 hours. 

Question from GJO - Would these students be considered "under evaluation?" If so, we do not report them. Following coding depends on the answer to this question.
Entry Code: Original Entry to US School or PreK (not reported)
Admin Status: Enrolled Here and Receiving Services Elsewhere ( do not try to make sense of this. We are following AOE guidance.)
SLDS Report? Yes
FTE = Under 10 hours is Part Time. Always include the Hours / Week on the enrollment record.

Gloria will supply codes for students in EEC receiving services under 10 hours

Also a code for under 3 - this exists

Also a code for under eval.


Ashley will fill out the transfer form and keep these updated - regular checks.


Part time hours field is filled in for these EEC under 10 hour students - default is 3 hours.



EEC-

In the past, had decided to hold the place of 3+ students who are either getting evaluated, under 3, OR under 10 hours a week 


Kids who are 10 hours a week get reported in ADM as .46

Under 10 hours not reported in ADM



PreK Entry Code - made for kids under 3. If this is used we are not limited by age in EEC. But it’s won’t work without this entry code. 



Who should be doing what in the EEC process? 




Questions 

-Do the students who are over 3 and receiving services have to be counted? If under 10 hours a week? 

GJO: Students under three are never counted. That’s why I need them in a group so I can exclude them. 


-Students who are attending a CPP over 10 hours a week? 


Student needs to be evaluated coming into the district?

Are they over 3?

  • They should be transferred or added to EEC to be evaluated (100 a year)

  • Powerschool box of IEP needs to be checked. 

  • If they have an IEP (and box is checked), grade level needs to be EEE.



Are they under 3?

  • They should be transferred to EEC

  • The ENTRY CODE should be PREKunder3


Student is receiving services?

Up until this year, we put only kids under 3 and under evaluation in the EEC school. Then we found older kids were mixed in. Ideally going back to the original procedure is best for reporting. How many kids get into EEC that are over 3?  EEC was the only  found that kids over 3 were in EEC.



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