How to Prepare a Student for Graduation During the End of Year Process

How to Prepare a Student for Graduation During the End of Year Process

When running the End of Year Process, PowerSchool will promote or retain students based on the school and grade level the student is assigned to for the upcoming school year.  However, to ensure that a student is graduated during the End of Year Process, the student must be configured to go to the Graduated Students School in grade level 99.


Set the Next Year Grade and Next School Indicator for an individual student

  1. Select the student.
  2. Navigate to the Scheduling Setup student screen.
  3. Set the Next Year Grade field to: 99
  4. Select Graduated Students from the Next School Indicator menu. 
  5. Submit your changes.

Set the Next Year Grade and Next School Indicator for a group of students

  1. Select the group of students you wish to graduate during the End of Year Process.
  2. Select the Next School Indicator group function. 
  3. Select the Graduated Students school from the menu.
  4. Click Submit.  The Next School Indicator is set to the Graduated Students school for the selected students. 
  5. Navigate back to the start page with the same selection of students. 
  6. Navigate to the Student Field Value group function (Start Page > Special Functions > Group Functions > Student Field Value).
  7. Enter the following in the Field To Change field: sched_nextyeargrade
  8. Enter the following in the New Field Value field: 99
  9. Click Submit. PowerSchool will provide you with a list of students that will be affected by this group function. 
  10. Verify that the changes are correct.
  11. Click Submit to confirm the changes.

When running the End of Year Process, any student with a Next Year Grade of 99 and a Next School Indicator of Graduated Students (school number 999999) will be graduated. 

Note: PowerSchool does not include a function that allows administrators to graduate a student early.  However, a workaround is available in article 9586.

 

For more information on the graduated students school please see Graduated Students School

    • Related Articles

    • Graduated Students School Functionality

      When a student is graduated, the Next Grade becomes 99 and the Next School becomes Graduated Students. PS recommends we transfer students to this school from BHS and BTC. PowerSchool Article Summary The Graduated Students school is a logical school ...

    • ECollect and Enrollment School and End Of Year Rollover

      Article regarding Ecollect and the End of the Year. Students in this school need to be inactivated so they will not be rolled over.  Before Rollover Run the PSCB \ Enrolllment\ Enrolllment Search - Student Entry/Exit while in the Enrollment school.  ...

    • End of Year Preparation

      This is a list of tasks to do before the rollover. Backup PowerSchool. We use EMS support, so you can put in a helpdesk ticket for them to run the backup, then copy it to the test database. Or you can do it manually, but why would you want to? Then ...

    • End of Year Process

      Important! Before Running End of Year, Go Through the End of Year Preparation Steps Important! Before Beginning the Rollover, Contact EMS To Backup PowerSchool and Restore it to the test server Inactivate all students in these schools: Run query ...

    • Ecollect End of Year Checklist

      Here   The End of Year as seen within the pre-registration portal is on July 1st of each year. After this date, the available options that families see will need to be updated. On July 1, each year, a user with permission to access to District ...