EOY - After Rollover Tasks for Graduates

EOY - After Rollover Tasks for Graduates

This is a list of tasks related to grad students that are to be done after the EOY rollover

  1. Change the exit date of graduated students
    After a student graduates, they are no longer enrolled. Therefore, their last day of enrollment is the day of graduation, and their exit date should be the day after graduation. But PowerSchool instead uses the last day of the school year. So we need to fix it.

    Change:
    1. students.exitdate (for all students who graduated)
    2. cc.dateleft (for any classes those students were in at the end of the year) (this date must be the date after the last day of the class. gjo 8/26/2021)
Also, for any VAL, Early College, or other students who get a 1-day enrollment for the day of graduation, change:
  1. students.entrydate (to the day of graduation). 
  2. Example...6/11 to 6/12 (gjo 8/26/2021)
  3. Do not use the same dates for entry and exit. SLDS skips it if it does, meaning they won't know the kid graduated.
This is what the enrollment record should look like:



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