Enrolling: Student Registered in One School Now Transfer to Another - Before First Day of School

Enrolling: Student Registered in One School Now Transfer to Another - Before First Day of School

We have a student Johnnie who was registered for one school during registration. Enrollment record was created correctly so we need to make the transfer to the other BSD school.

  1. Open the student record from the current school and go to Functions and select Transfer Out of School. Transfer date is first day of school. Exit Code is Transfer to Vermont Public School. Her status is now Transfer Out Pending so we must fix that so we can enroll her in in the new school. 
  2. Go to the Start page and make sure the student is listed as the only student under Selected Students. Click on the Group Functions drop down. Select Student Field Value under Functions. See the Screen Shot 1 below.
  3. On the Student Field Value screen, type "enroll_status" into the Field to Change field. Type 2 in the New Value field. See Screen Shot 2 below. Click Submit. It will show you a page that shows the change to be made. Click Submit again. Once complete click on the PowerSchool logo to return to the Start page.  
  4. Click on the student's record which should still show on the Start page. Her status should now say "Transferred Out" because we manually changed that in step 3. 
  5. Now we must transfer the student from the old school to the new school. From old school, click on Functions and select Transfer to Another School. Select the new school and click Submit. Look at the Transfer Info screen and see that her school is now Hunt but she still has a Transferred Out status. 
  6. Now change to the new school. Go to Functions and select Re-Enroll in School. 
    1. Date of Re-enrollment is either the first day of school or the first date that she is coming to school.
    2. Select an Entry Code that is appropriate. 
    3. Select a Full Time Equivalency of "Full time."
    4. Select the correct Grade level
    5. Select Burlington School District as the District of Residence. 
    6. Select No from Restore School Enrollments. Click Submit.
  7. Go back to the Transfer Info page. You will see her current enrollment is correct. However she has a previous enrollment at the old school for the same time period. See Screen Shot 3. 
  8. Select the "bad" previous enrollment. Click Delete. See Screen Shot 4. 

Screen Shot 1: Select Student Field Value from Start Page

ScreenShot 2: Change Enroll Status

ScreenShot 3: See the "Bad" Enrollment


Screen Shot 4: Delete the "Bad" Enrollment



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