BTC End of Year Coding

BTC End of Year Coding

Per discussion on 6/17/2020 between Karyn, Joan, and Gloria


BTC "Graduated" Students

These students receive a certificate of completion and not a diploma.
Exit Code = Completed school with other credentials-- A student who received a certificate of attendance, or other certificate of completion, in lieu of a diploma.
Next School = Graduated Students
Next Grade = 99


Students Not Returning

When BTC students are not returning, transfer them out before the EOY. 
  1. Grade = Stay same
  2. Next School = blank
  3. Exit Code Transfer to Vermont Public School or whatever is relevant


When student is an adult,

Exit Code = Discontinued schooling—A student who stops attending school and the student does not intend to complete the requirements for a high school diploma
Grade: Adult Without Diploma or Post Graduate/Adult With Diploma

Students completing the program

Exit code = 09 – Completed School with Other Credentials: ( A student who received a certificate of attendance, or other certificate of completion, in lieu of a diploma.)


6/17/2020 GJO
Chatted with PS support about this. I wanted to make sure that keeping BTC grads in BTC and using grade of 13 (which is what we decided to do) is the right way to do this. They said we should not do that. We should changed the Next Grade to 99 and Next School to Graduated Students. Reason being there are automatic processes that are run for the Graduated School during EOY processing.

History


From Andrew 8/23/2019
There does not appear to be any policy about how students that finish at BTC are treated in PowerSchool, and there does not appear to be any consistent historical practice.

Here's my proposal (I think I've written this down before):
At the end of the year, all BTC (out-of-district) students are transferred out.
At the start of the year, incoming BTC students register and are either reactivated or get a new record, as appropriate.

This has the effect that BTC students who graduate from their home district are left as Transferred Out from BTC. They are not moved to Graduated Students. This makes sense to me because they did not graduate from BSD, and it's often not actually clear to us whether they graduated from their home district.
This also has the effect that there's no ambiguity as to whether a student marked as Active in BTC is actually a returning student, or someone who is not returning but never got transferred out.

Note that there is no way to transfer students out as part of the End Of Year process, so this would need to be done before EOY.

LASTLY, this doesn't actually handle the case of a Burlington resident who graduated from BSD, but returns to BTC as an adult, as in your screenshot above. Am I correct in thinking that the BTC class they take as an adult would NOT be added to their BHS transcript? If so, I think it makes sense to create a new student record for that student. Otherwise, it will be very difficult to control what is included in the pre-graduation record.

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