BTC Students - Completers

BTC Students - Completers

I was on with PS Support for quite a while today. I wanted to be sure that I was telling Joan to do the right thing with her "completers" (as she calls them.) On both the call with Joan and the call I had with Andrew today, we decided to not use the Graduated Students school or grade for BTC. PowerSchool has suggested that this is not what we should do. They are recommending transferring the BTC students to the Grad School and changing the grade to 99. This is why:

The Graduated Students School
Summary
The Graduated Students school is a logical school for storing Students table records for students that have graduated from the highest grade level on the server. The Graduated Students school (School Number 999999) and the District Office (School Number 0) are both special purpose "Logical" schools present by default when PowerSchool is installed.
 
How/Why Students Go To This School
When the EOY process is run, students are moved from their current grade to their next grade/school.   Students that have reached the highest grade/school on the server are moved to the Graduated Students school.  This leaves their student data intact, flags that they have graduated ( As opposed to being Active, or Transferred Out), makes their record inactive (excluding them from counting toward the active student total), and consolidates them (In the case of a server with multiple highest level schools, all graduated students are located in the same Graduated Students school).
Being in the graduated students school prevents students from being picked up by the EOY process, Reports (Save those designed to look at graduated students), Statistics, and searches.





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