P-EBT Procedure for Gathering and Reporting Student Data

P-EBT Procedure for Gathering and Reporting Student Data


Because of COVID, the State provided additional money for families in the form of P-EBT cards. Before families can get their cards, we need to send  the State a list of student information. This is the procedure to prepare, collect and report the data

Templates and Informational Files

EBT Template and Definition of Fields  - March 8, 2021 (make a copy of the template)
PEBT SQL (for Data Team)
Memo - Overview From Rosie - January 19, 2021

Fields Required

See Info Sheet Tab in the EBT Template for more information about the fields. Also refer to the Child Nutrition P-EBT FAQ for detailed information. 

Head of Household First Name
Head of Household Last Name
Head of Household Modifier

Head of Household Mailing Address Line 1


Head of Household Mailing Address Line 2


Head of Household City
Head of Household State
Head of Household Zip Code

Head of Household Phone Number

Child’s First Name
Child’s Middle Initial
Child’s Last Name
Child’s Modifier

Child’s Date of Birth

Child's Perm ID
SNAP Household
School 's Org ID Attending

Supervisory Union ADMIN ORG ID
Learning Modality


PowerSchool Procedure to Get the Data File for all But Independent Schools

Responsibility - Data Team 
The PowerSchool list will include data about all enrolled students. Any calls received about these students are to be forwarded to the Data Team.
  1. Open and run the SQL file above.
  2. Save file as CSV.
  3. Submit using the  Secure File Transfer Instructions for Submission.


Independent Schools:

Responsibility - - Dinah/Food Service
Independent schools are submitted separately. They must fill out the spreadsheet linked below which will be a list of all their enrolled students. You will then upload the file using the Secure File Transfer Instructions for Submission. Any calls received about students from these schools will be resolved by Dinah.
  1. Send the Independent School Reporting Spreadsheet and have them return it to you.  
  2. Submit the file to the State via the Secure File Transfer Instructions for Submission.

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